The 1EdTech Data Privacy and Security Agreement (DPSA) Template is a universal document that 1EdTech member institutions and suppliers can use to expedite their procurement processes while prioritizing data privacy and security. This informal document includes elements from both Data Sharing Agreements (DSA) and Data Privacy Agreements (DPA) used in the K-12 edtech market today.
1EdTech's DPSA Template is a significant step toward achieving interoperability, streamlining data-sharing agreements, protecting data, and facilitating smoother procurement decisions for institutions.
Key Benefits for Institutions and Suppliers
DPSA Template
The DPSA Template was created by a team of data privacy and security experts from K-12 districts, state departments of education, and edtech supplier organizations. It is important to note that the template is not meant to serve as legal advice or replace your own legal advice.
1EdTech members can download the template and instructions for using it with their customers or supplier partners to simplify and expedite RFIs, RFPs, contracts, purchasing procedures, and implementations. One party to the agreement must be a 1EdTech member.
Your member login is required to access the fillable PDF form.
Log in with your 1EdTech user ID first.
Sample RFP Statement
Request for Proposal (RFP) Requirement for the 1EdTech Data Privacy and Security Agreement Template
We require all respondents to this RFP to have completed the 1EdTech Data Privacy and Security Agreement Template in collaboration with our organization. This template is designed to be used as a universal template to document the data requirements for data sharing, privacy, and security. Respondents must provide detailed insights into their data privacy and security practices with any associated documents needed. This requirement aligns with our commitment to protect student data while creating safe and secure learning environments.
DPSA Template FAQ
The 1EdTech Data Privacy and Security Agreement (DPSA) Template is a universal document that both 1EdTech institutions and supplier members can use to simplify and expedite processes such as RFI, RFP, contracting, purchasing, and implementation. It makes data sharing secure and procurement processes more efficient and expedient.
The template originated from a collaborative effort among K-12 districts, state agencies, higher education institutions, and edtech suppliers. It incorporates data privacy and security expertise and input from 1EdTech members participating in the DPSA Template Task Force.
1EdTech members can use the template with their suppliers or institutional partners. However, one party to the agreement must be a 1EdTech member. Your member login is required to access the DPSA Template as a fillable PDF form with accompanying instructions.
The template is provided as a member-only resource. A non-1EdTech member can only use it if they are working with a current 1EdTech member on a procurement process or procedure.
1EdTech members should log in and complete the simple request form to get access to the template and instructions document.
You can request your member user ID here if you do not already have one.
The DPSA Template will also be available to members in the TrustEd Apps Management Suite (TAMS).
1EdTech supplier members can use the template to make their data privacy and security processes more transparent to customers. The standardized agreement works across state lines and makes it easier to do business with states, schools, and universities.
1EdTech institutional members can leverage the collective expertise of data privacy and security experts from the 1EdTech community who collaborated to develop the template. The DPSA Template supports awareness and transparency into data privacy and security processes and procedures of edtech suppliers. Using the pre-built template will help save time and resources during your edtech review and procurement process.
Complete the request form to download the fillable PDF or access it from TAMS (a 1EdTech member login is required).
The template is a fillable PDF with customizable Exhibits.
- The first section (main agreement) is intended to be kept the as is.
- The second section (Exhibits) allows members to add specific requirements to the DPSA.
- The template was developed by a cross-industry task force comprising 1EdTech institutional and supplier member experts in privacy and security. It contains input and information about protecting student data that is important to both sides of the agreement.
- It is an informal document that combines elements of Data Sharing Agreements (DSA) and Data Privacy Agreements (DPA).
- It is a template that both institutions and supplier members can easily implement efficiently.
- It has companion instructions to ease usage and implementation practices.
Organizations should complete the template at the discretion of the 1ETech member who uses it during their procurement process. 1EdTech members can use the template with their institutional customers or supplier partners.
The general public can only access a blank or completed 1EdTech Data Privacy and Security Agreement (DPSA) Template if a 1EdTech member has shared it with them during their procurement processes and procedures.
Institutions should require supplier partners to complete the template before signing a contract or purchasing. This may include requiring the 1EdTech Data Privacy and Security Agreement (DPSA) Template in their contracts and requests for proposals (RFPs).
Questions About the 1EdTech DPSA Template?
1EdTech's DPSA Template is a component of the 1EdTech TrustEd Apps™ Program, which empowers trust by focusing on data privacy and security in our digital ecosystem. Reach out if you have any questions, we're happy to help.
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